Industry Solution: Government
Safe guarding vital records, accessing government programs and processes, and being diligent with tax-payer funding all top the list of priorities for local governments everywhere. Managing document flow, organization, and access while maintaining expenses is critical. And EO Johnson Office Technologies can help with solutions that not only meet your needs but positively impact your bottom line.
Serving the public is a fundamental responsibility of government agencies and offices, and you want to do that as efficiently as possible. By implementing document management strategies you’ll reap many benefits including:
- Preserving official records and old documents into perpetuity
- Organizing massive amounts of information so it can be easily and logically retrieved
- Accessing records upon public request – whether it is minutes from a public meeting or birth certificates, records can be easily accessed at an employee’s desktop
- Quick turnaround time for records request – the time it once took to manually find requested documents, make copies, and then re-file the original are no longer necessary
- Save in administrative staff time – the time for employees to retrieve documents manually is no longer necessary
- Access appropriate records on-line, via the government agency’s website eliminating the need for in-person requests
- Documents can be easily shared by multiple departments and worked from simultaneously
- Audit preparation – once a time-consuming and tedious process, preparing files for auditors can now be done at a desktop
- Private information stays private – restricting access to protected files (i.e. personal information protected by HIPPA) keeps you compliant with regulations, and you can track to see who has accessed secure files and when
- Disaster recovery planning
- Print on demand – from forms and letterhead to flyers, you can print documents on-site, controlling production schedules and printed quantity
- Environmental concerns – with energy efficient equipment, programs to recycle toner cartridges, environmentally friendly supplies, and using less paper, you’ll set an example for being environmentally conscience
Beyond managing your documents, our Managed Print Services strategies can help you reduce the number of copiers/printers in your organization, reduce the supplies you need, consolidate vendors, and free up your IT department from servicing printers. We’ll evaluate your work flow and place copier/printers with the appropriate functionality in the right places in order to maximize your work flow and gain efficiencies. As a result, you’ll understand your true print costs and reduce them.
Please see what the following government agencies have to say about how we’ve helped them:
