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Preserve the Past, Prepare for the Future

Bulk Document Scanning for Government Records Retention

Preserve historic documents, improve information access, and save space by converting your paper records into digital files with our bulk document scanning service.

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  • "Some of our oldest documents dating back to 1965 were stored in our basement and were deteriorating fast. We had these scanned and they look fantastic. I couldn’t have asked for a better turnout. The scans are very crisp and clear, helping us preserve the records."

    Treasurer
    Sauk County, WI

Retention of Government Records

Digitizing your records increases efficiency, keeps important information secure, decreases costs, and ensures you are ready for anything—including the future.

What can we scan for you?

Anything! But here are a few of the most common ways we help with government records retention.

  • Veteran records
  • Historical records
  • Board minutes and agendas
  • Human resources and payroll records
  • Accounts payable and finance records
  • County and city clerk records
  • Treasurer and assessor records
  • Land management records
  • Large-format facility and public works drawings

Ready to reclaim space in your facility? Share with us a little more about your document scanning needs, and we can help you get started with a free, no obligation consultation.

image of two government workers discussing documents via paper mobile and laptop

Frequently Asked Questions

Can our agency afford a project like this?

EO Johnson has flexible options to meet your needs and budget, including one-time or incremental processing options. Some government agencies also choose to perform a portion of the prep work to reduce costs. Additionally, the American Rescue Plan Act (ARPA) funding program may be a resource for your government agency.

How do I know our information will be secure?

EO Johnson maintains a controlled-access scanning office with 24-hour security. We are also SOC 2 Type 2 audited and FFIEC examined. Your information security is our highest priority.

What if I need access to these records while they are being scanned?

No worries. We expect that to happen. We have a process in place for you to request the document, and we will get it to you quickly.

What if the records we need scanned can't leave our premises?

We understand this is the case with some government records, so we provide an on-premises scanning option.

What if we already have a document management system in place?
That’s no problem. We will partner with you to create a format for your files that integrates with your current document management system.
 
But if you need a document management system to securely store your files after they are scanned, we can also help with that.
What does it look like to partner with EO Johnson on a large scanning project?

We have the horsepower in our production-level scanning process to complete your digitization project quickly and accurately. Here is a short video to illustrate our process:

 

See How Much Space You Could Reclaim

Our document scanning experts can help you calculate the ROI of converting your paper records to digital.
Speak With An Expert