Knowing when to upgrade your business copy machines can be tricky. After all, you don't want to buy new photocopy machines before you have to—there are always budget considerations. And yet, you also need dependable business technologies, including copiers, printers, and multifunction devices. So how can you know when it's time to upgrade your copy machines?
It turns out there are some clear indications the timing is right to get new photocopiers—and all you have to do is keep your eyes open for them, and act, to ensure your business has seamless access to dependable, efficient copiers. Here are the signs you should look for.
Efficiency is always important, so when you notice your machine is causing a bottleneck in productivity, it's an issue that should be examined. Older machines simply can't keep pace with newer models, so upgrading your photocopiers can give a boost to productivity. More, newer business technologies harness efficiencies more effectively, using fewer supplies such as toner and paper, offering print controls and restrictions, and cutting back your cost per print. Overall, this drives down your cost of ownership. In fact, it's possible that your older machine is costing you more than a newer model would.
Copy machines are great when they work, but if yours seems to always be in need of service and maintenance, it's probably time to upgrade. Repairs can be costly, not to mention wildly inconvenient when you've got a job to do. And with older photocopiers, parts can be harder and more expensive to procure. Consider upgrading your copy machines about every five years to make the most of this technology and the available advances.
The digital threat landscape is constantly evolving, and today's copiers, printers, and multifunction devices are evolving to meet that challenge. Many underestimate the security risk posed by out-of-date copiers, but if you truly consider the nature of items you are sending to your copy machine, and whether that data is worth protecting, you might look at upgrades differently. Modern copy machines provide encrypted hard drives, secure printing-faxing-scanning, and even password protection, so hackers and scammers can't get at your valuable data.
As your business grows and changes, so do your technology needs. It should come as no surprise that outdated copiers, printers, and fax machines may not be able to keep up with the demands of your business today. The truth is, technology is always adapting, so if you have an older copier, you won't have access to the best tools for document sharing, storage, mobile printing, and productivity...not to mention efficiency and cost controls. It's worth checking out what's new in the world of copy machines, just to see what the latest advances could do for you and your business.
When it's time to upgrade your photocopiers, we can help. We'll match you with the copiers, printers, or multifunction devices that work best for your business. At EO Johnson Business Technologies, we carry and service several product lines, including Ricoh, HP, and Canon products. Read more about our copiers, printers, and multifunction devices for business on our website. And if you're ready to talk specifics, contact us for more information.