DOCUMENT SCANNING & CONVERSION

Turn your paper, microfiche, or film into searchable electronic documents. EO Johnson organizes your system and scans your old documents for you so you can save on document storage costs, increase employee efficiencies, and ensure document integrity.

DOCUMENT SCANNING & CONVERSION

Turn your paper, microfiche, or film into searchable electronic documents. EO Johnson organizes your system and scans your old documents for you so you can save on document storage costs, increase employee efficiencies, and ensure document integrity.

EO Johnson offers flexible document scanning and imaging options to meet your needs:

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One-Time Processing

One-time acquisition of all records with continued start-to-finish processing through project completion

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Incremental Processing

Incremental acquisition and processing of records to distribute project costs over a longer period of time

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Store and Scan Processing

One-time acquisition of records with secure storage (monthly declining scale costs) and incremental processing through project completion

Your Business. Organized.

At EO Johnson, we’re committed to making your business better. For many organizations, this means clearing years of old files and folders, piles of paper, and a significant amount of square footage dedicated to storing paper. Digitizing your information increases efficiency, keeps important information secure, decreases costs and ensures that your business is ready for anything – including the future.

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Document Integrity

Old ways of storing businesses documents aren’t enough today:

  • Original copies are at risk of deteriorating
  • Old-fashioned backups like microfilm and microfiche degrade over time, are antiquated technologies, and repair costs are high.

We can help design a back file scanning strategy that digitizes your files for permanent, safe, accessible storage.

Increase Efficiencies

  • Instant results: Reduce document search and retrieval times
  • Staff can focus on their primary job responsibilities
  • Multiple users can access electronic documents at the same time
  • Collaboration – add annotation and electronic document workflows
  • Customer service is enhanced by faster inquiry response times

Decrease Costs

  • Reduce staff search time related to lost and misplaced files
  • Reduce purchasing of old technology equipment, file cabinets, folders, paper, etc. – redirect that money elsewhere
  • Recover office space used for file cabinets and allocate to revenue-generating activities.

Information Security

  • Assign and manage user access rights
  • Audit trail reporting
  • Protection against theft of personal information.

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of businesses do not reopen following a major disaster.*

If your critical documents aren’t digital, how will you access them in the event of a disaster? EO Johnson can help you be ready with scheduled backups of business critical documents and remote storage and retrieval.

 

* Institute for Business and Home Safety

 

Scanning Capabilities

  • Documents
  • Microfilm
  • Microfiche
  • Large format documents

Experience

  • Customer Records
  • Medical Records
  • Human Resources and payroll
  • Accounting and billing records
  • Case files
  • Loan files
  • Student records
  • Insurance records
  • Building plans
  • Maps

Scan-On-Demand Request Processing

  • All customer records are accessible throughout project duration.
  • Submitted by customer approved requestors via email.
  • Next business day processing with return delivery within encrypted email.

Confidential Document Destruction and Data Erasure

  • Post-processing retention period of 30-90 days.
  • Customer review of completed data to insure complete satisfaction.
  • Destruction of documents and data erasure with customer signature approval.

Project Reporting

  • Weekly project updates.
  • Production totals with statistics and averages based upon completed work.
  • Budget reports including projections for remainder of project (based upon statistics).

Document Scanning Pricing Flexibility

  • Pricing determined based upon total processing time and total images produced.
  • Per completed image pricing – you only pay for the actual images you receive.
  • Multiple pricing options provided to allow you to make your best business decision.

Let's make your business organized.

Talk to a Document Scanning and Conversion expert today about digitizing your critical document and records.

Moving all of our documents to searchable electronic files was a big change. Through it all EO Johnson was perfect – they walked us through the process doing everything they could do to ensure it was smooth and complete.

More Testimonials >
Dean Ortmann

Office Manager, Chippewa Valley Electric Cooperative

Behavior to Live By No. 9

Make an Impact

Being committed to the success of this company means that every employee performs in alignment with not only our stated values, but is dedicated to preserving the legacy of EO Johnson and together building our future.

The Document Scanning Process

EO Johnson turnkey services with options for customer to apply resources to offset costs.

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Logistics

Records packaging | Records inventory | Secure transfer to EO Johnson Scan  Office.

Options for customer to provide logistics to offset cost.

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Document Prep

Staple removal | Page repair | Taping and unfolding | Document sorting | Document purging.

Options for customer Prep to offset cost.

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Production Level Document Scanning

Automated blank page deletion | Auto-orientation | Automated document separation | Advanced image processing (auto crop, de- skew, de-speckle, noise removal).

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100% Page to Image Quality Control

Highest industry level | 1:1 Review of every page to every scanned image.

Option for lower level quality control (image only) to offset cost.

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Document Indexing

Automated capture of index values (barcode, text recognition) | Hand key data entry | Ability to retrieve index values from customer database file/s.

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Data Verification

Review of index values for completion and accuracy. Comparison of inventory received (customer database) vs. data exported.

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Data Export and Delivery

Multiple export formats available | Compatibility with most EDM systems | Delivery via secure FTP data posting (customer download).

MAKE YOUR BUSINESS MORE EFFICIENT

Digitizing your documents is critical to improving efficiency, but your business can dramatically improve efficiency with a comprehensive, consultative approach to your organization’s document management strategies. Secure Document Management from EO Johnson can help you leverage technology to manage your documents.

How can we help?

Let us know what’s on your mind! We’ll usually respond within one business day.

  • We have 7 locations across 3 states! This information helps us connect you to the location that can help you best.
  • Please tell us as much as you can about your needs or situation.

EO JOHNSON

EO Johnson Business Technologies power businesses with document, copier, and IT business solutions.  We create solutions, solve problems, and help our customers work smarter.  And we’ve been doing it for 60 years.

© EO Johnson Business Technologies

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844.365.4968

For general supplies and information

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