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Streamline Your Printing Production Workflow: Tips for Efficiency

3 min read

Jeff Reuter

In today's fast-paced world, efficiency is key to staying competitive in any industry. This is especially true in the printing industry, where time is money and every minute counts. Whether you're running a small print shop or managing a large-scale printing operation, optimizing your production workflow is essential for maximizing productivity and profitability. In this blog post, we'll explore some practical tips to help you streamline your printing production workflow and boost efficiency.


The benefits of streamlining printing production workflows


One of the most significant ways to improve printing quality, output, and profitability is to automate print production workflows. Automating workflows to streamline printing production processes has several benefits for your business.

  • Reduce bottlenecks. Bottlenecks caused by processes, people, and outdated equipment can adversely impact your bottom line. Areas of print production that are reliant on heavy labor or multiple touches are more likely to cause bottlenecks than highly automated areas. Using updated equipment and software to resolve bottlenecks helps you produce more with less error.
  • Improved handling of on-demand work. There is a growing demand for print companies who can handle shorter, more complex, and highly customized print runs. Investing in the right digital production equipment and integrating it with workflow automation software can improve customer satisfaction while also growing revenue. Managing a larger volume of smaller work orders typically translates to fewer operational bottlenecks as well.
  • Better financial health. Improving your processes to streamline your printing production workflow is a competitive advantage. Faster production speed allows you to print more jobs per hour, eliminate potential errors, reduce delivery time, increase customer satisfaction, and reduce costs.

7 Tips for improving your printing production workflow


Here are our top tips for streamlining your printing production workflow.


1. Standardize processes

Standardizing your printing processes helps eliminate unnecessary steps and reduces the likelihood of errors. Create standardized templates for common print jobs, including settings for color profiles, paper sizes, and finishing options. This not only saves time but also ensures consistency across projects, resulting in happier clients and fewer reprints.


2. Embrace automation


Automation is a game-changer when it comes to streamlining printing production workflows. Look for opportunities to automate repetitive tasks such as file preflighting, color management, and job scheduling. Investing in workflow management software can help you automate these processes, freeing up valuable time and resources that can be allocated to more critical tasks.


3. Implement a digital asset management system

Managing digital assets such as images, logos, and design files can be a challenge, especially in a fast-paced printing environment. Implementing a digital asset management (DAM) system allows you to organize, search, and retrieve files quickly and efficiently. This not only improves workflow efficiency but also reduces the risk of misplaced or lost assets.


4. Invest in the right equipment

The foundation of a smooth printing production workflow begins with having the right equipment. Invest in high-quality printers, finishing equipment, and software that can handle the volume and complexity of your projects. Modern digital printers offer advanced features such as faster printing speeds, higher resolutions, and automated processes that can significantly enhance efficiency.


5. Train your staff

Your employees are the backbone of your printing operation, so investing in their training and development is essential. Partner with a provider who can help you implement a comprehensive training plan for equipment operation, software usage, and best practices for workflow optimization. Encourage continuous learning and empower your staff to suggest improvements to streamline processes further.


6. Monitor performance metrics

Monitoring key performance metrics allows you to identify bottlenecks and areas for improvement in your printing production workflow. Track metrics such as job turnaround time, equipment uptime, and error rates to pinpoint inefficiencies and address them proactively. Regularly review performance data and adjust your processes accordingly to optimize workflow efficiency continuously.


7. Optimize job scheduling

Efficient job scheduling can have a significant impact on overall workflow efficiency. Use scheduling software to prioritize jobs based on factors such as deadlines, complexity, and equipment availability. Batch similar jobs together to minimize setup and changeover times, allowing you to maximize throughput and reduce idle time.


Continuous improvement with your printing production workflow


It’s important to recognize that optimizing your printing production workflow is an ongoing process that requires continuous evaluation and adaptation. Regularly review your processes, solicit feedback from employees and clients, and stay informed about new technologies and industry trends. Be open to making equipment changes and process adjustments as needed to keep your workflow efficient and competitive in the ever-evolving production print landscape.


Streamlining your printing production workflow is essential for maximizing efficiency, reducing costs, and staying competitive. Partner with an experienced production print provider like EO Johnson who can help you identify the right equipment, standardize processes, provide software solutions, and share best practices to optimize your workflow and achieve better results for your business and your clients.



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