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More Than Printers & Copiers

Where Student Data Security Meets Trusted School Support

Helping K-12 schools and universities protect sensitive information while streamlining document workflows, improving access, and maximizing limited resources.

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Smart Solutions for the Challenges of Busy Schools

  • Challenge

    Overworked IT Resources Struggle to Keep Up

    "Our IT team is already swamped, so when a printer goes down, it becomes a big distraction - we just don’t have the time to chase down every issue."

  • Solution

    Free Up Resources with Managed Print Services

    Managed print solutions for schools and universities include built-in technical support, minimizing IT workload. Equipment can be proactively monitored and maintained, reducing downtime and freeing up internal resources.

  • Challenge

    Limited Visibility into Printing Costs

    "It’s hard to budget for printing when we don’t know who’s using what. Without the data, we’re just guessing and hoping we don’t overspend."

  • Solution

    Implement Advanced Tracking & Reporting Tools

    Print management for school districts can offer advanced tracking and reporting tools that break down usage by instructor, department, or device. This allows administrators to monitor trends, set usage policies, and make data-driven decisions that align with budget goals.

  • Challenge

    Paper-Based Processes Aren’t Efficient or Secure

    "We waste so much time hunting through file cabinets or old folders just to find one document—and sometimes, we’re not even sure who has the latest version."

  • Solution

    Automate Processes & Secure Access Controls

    Document management systems streamline operational processes by automating workflows and improving searchability. Staff can quickly locate documents and track their progress through a digital approval process with built-in reminders, digital signatures, and secure access controls.

  • Challenge

    Paper Storage Takes Up Valuable Space

    "We keep running out of space and renovating, but all those file cabinets full of old records are just sitting there taking up room we desperately need."

  • Solution

    Digitize Records & Reclaim Space

    Bulk scanning for school districts digitizes decades of records, eliminating the need for physical storage and freeing up space for higher-priority needs. Digital files are securely indexed and made accessible through a document management system, supporting compliance while helping schools make better use of every square foot.

Education Success Story

How a Wisconsin School Transformed Student Record Management

When a Wisconsin School District was faced with the relocation of their district office, they sought a way to eliminate all paper records before the move and streamline their process for handling documents. After a thorough site assessment, all student records were digitized over the summer—with the entire project taking about two weeks to complete. Now, student records can easily be accessed from any of their nine buildings. Digital signatures are captured easily from parents and guardians, and records can be found efficiently for clinics or families requesting them.

Read The Full Story
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Supporting All Departments of Educational Institutions

Our tailored solutions address the unique challenges faced by your various school and university communities.

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Smart School Operations Start Here

Tools to Streamline Administrative Processes

Our school office solutions enable your administrative staff to handle information efficiently while servicing students, parents, and staff. 

  • Secure print release applications allow staff to print confidential records, IEPs, and HR files securely and on demand
  • Audit trails and permission-based document management ensure compliance with FERPA and other privacy regulations
  • Student record digitization converts years of paperwork, attendance records, and health forms into searchable archives that free up space
  • Speed up outgoing mail processes with school and university mail processing equipment for newsletters and parent communication
  • Automatic document routing eliminates manual handoffs between areas of the school community
An image of a teacher using his fob to gain access to a print job on a printer in a school copy room

District-Wide Visibility, Control, & Compliance

Scalable Solutions to Simplify Oversight and Improve Efficiency

Centralized oversight and data-driven tools help control costs, improve efficiency, and ensure compliance across the entire school system.

  • Managed print services provide district-wide visibility into device usage and maintenance needs to reduce unnecessary costs
  • Printer tracking and reporting tools monitor print activity by location, department, or staff member to make budgeting more transparent
  • Gain easier sharing of critical documents across campuses or departments while maintaining access control
  • Digitization of historical records, contracts, and board meeting archives improves record retention and accessibility
  • Centralized communication management across multiple buildings or schools from a single cloud phone system
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Tools that Help Teachers Teach

Save Time and Stay Focused on Students

User-friendly printing and document tools save time, support remote and in-classroom needs, and reduce reliance on outdated systems.

  • Mobile and secure printing options allow teachers to print lesson plans, handouts, and reports from anywhere – home, classroom, or when moving between buildings
  • Simplify workflows for forms like permission slips, student referrals, or supply requests through digital submissions and approvals
  • Produce high-quality classroom materials, teaching aids, music programs, posters, and certificates in-house, saving time and money with production-level print capabilities
image of educators in a meeting or training session

Make Informed School Board Decisions

Gain Clarity Across District Records and Reporting

Clear reporting, secure information management, and cost transparency support better decision-making and policy development.

  • Preserve and organize decades of board records, legal files, and financial documents in a compliant format that supports record retention policies
  • Track how and when key documents were modified and shared to ensure accountability
  • Cost reporting from managed print services provides valuable insights into district-wide technology efficiency
  • Centralize access to board agendas, meeting minutes, and policy documents
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Better Access for Parents and Students

Faster Support, Clearer Communication, and a Stronger School Community

Improved communication and faster turnaround on documentation create a more secure, organized educational environment for the students in your university or the families in your district.

  • Document systems provide quick turnaround times for families requesting digital copies of IEPs, health forms, and other student records
  • Students receive professional-grade learning materials with high-quality printing equipment
  • Modern, organized classrooms that are free of paper clutter provide a focused learning environment
  • School and university phone system solutions provide families with improved access to staff through clearer communication paths

Trust & Compliance

Protect Student Data

As a SOC 2 Type 2 audited service provider, we understand the unique security requirements of schools and universities. Our security protocols and procedures have been rigorously tested to protect your most sensitive information.

  • Our security practices are verified through continuous independent auditing
  • Secure chain of custody for all physical and digital documents
  • Strict access controls and detailed logging of all system activities
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  • “EO Johnson brought experience and knowledge, would find the answer if we didn’t know it, and would find solutions to what seemed like impossible problems.” 

    Administrative Secretary
    Wisconsin Rapids Public Schools

  • “EO Johnson has great customer service and a winning attitude.”

    Scott Gerdes, CFO
    Minnesota Public Schools

  • "I would recommend EO Johnson to others and I have many times. I think anyone looking for a 'partner' in their success instead of a cold sales experience with no support should consider EO Johnson.”

    Rob Spindler, Print Director
    University of Wisconsin – Stevens Point

Let's Protect What Matters Most to Your Students and Staff

Our consultative approach starts with understanding the unique challenges your school faces. Let’s talk about how we can help secure student data, improve printing and document workflows, and support your educational mission.

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