You are now leaving eojohnson.com

Please check the privacy policy of the site you are visiting.

Continue to Site

More Than Printers & Copiers

Where Information Security Meets Trusted Government Support

Supporting city, county, and state agencies with secure, efficient document and communication solutions that protect sensitive data, reduce manual workloads, and make the most of your budget.

Schedule a Consultation

Modern Recordkeeping Solutions for Government Agencies

  • Challenge

    Historical Records at Risk of Loss

    "We’ve got years of historical documents locked away in basements or offsite. When we need them, they’re tough to find and at risk from floods, fires, or just falling apart."

  • Solution

    Protections for Every Type of Record

    Our bulk document scanning for government agencies will digitize legacy files, historical books, microfiche, and large-format documents, protecting them from disaster and making them instantly searchable and accessible from any department.

  • Challenge

    Security & Compliance Risks from Untracked Paper Processes

    "With paper everywhere, it’s tough to keep information secure or prove compliance when auditors come knocking."

  • Solution

    Manage Documents with Access Permissions

    Compliant document management systems let you control access, monitor document activity, and ensure audit readiness with detailed logs and permissions.

  • Challenge

    Delays in Public Records Requests

    "Tracking down documents for public records requests is a nightmare when everything’s stuck in file cabinets and boxes."

  • Solution

    Searchable & Easily Retrievable Records

    We scan and index your records so staff can quickly search, retrieve, and share documents - improving their response to public requests and reducing turnaround times.

  • Challenge

    Inefficient Handling of Large-Format Documents

    "When we have to wait on external printers or deal with outdated files, sharing the latest blueprints and safety plans becomes a real headache and slows down critical decision-making."

  • Solution

    Improve Collaboration with Planning & Public Works

    A production-level wide-format printer in conjunction with a compliant document management system streamlines document sharing across departments, enabling real-time updates to infrastructure plans and public safety documents while enhancing accuracy, speed, and teamwork.

Government Success Story

How the City of Rochester Benefited from Historical Records Digitization

The city of Rochester was facing several challenges with document management. They had a new software system but also had decades of old files still in paper format and no way to get those into the new system. They were also facing space constraints. We worked with multiple departments including building safety, public works, water treatment, human resources, land management, and the city clerk to digitize and organize records into a single document management system. Information can now be accessed more efficiently for both internal purposes and public records requests.

Read The Full Story
an image of an original government building blueprint being fed into a large format scanner in eo johnson's scanning office

Government Agency Process Improvement Solutions

Our tailored solutions address the unique challenges faced by city, county, and state agencies.
an image of an administrative professional using a copier in an office setting

Support that Powers Public Service

Tools to Streamline Processes and Reduce Manual Work

Our government office solutions enable your frontline staff with tools to reduce manual tasks and enhance delivery to both the public and internal teams. 

  • Identify repetitive manual processes and automate workflows to save time with tasks like permit issuance and internal approval routing
  • Ensure agency staff always has access to reliable, well-maintained printers to avoid downtime
  • Government-approved mailing systems speed up the mail prep for public notices, billing statements, or license renewals – improving turnaround times and reducing staff workload
an image of confidential files being handled in a secure facility after being digitized by eo johnson

Smart Tools for Government Leaders

Modernize Program Delivery Across Departments

Centralized oversight and data-driven tools help control costs, ensure efficient program delivery, and maintain compliance across agencies.

  • Monitor and allocate printing usage by department or employee, providing visibility into costs and helping justify budget requests or identify savings opportunities
  • Implement workflow automation for grant processes, approvals, and reporting
  • Improve citizen-facing processes and workflows like permit processing and applications with process mapping
  • Reduce reliance on paper records and enable programs to modernize reporting, collaboration, and long-term archival needs
an image of microfilm being scanned by eo johnson's bulk document scanning professionals

Preserve the Past. Protect the Future.

Manage Historical Records with Accuracy, Security, and Compliance

Preserve historical records and institutional memory while improving access, compliance, and disaster recovery readiness.

  • Digitize decades of historical records, blueprints, maps, and microfilm into high-quality digital formats, reducing the risk of damage or loss due to age, handling, or disaster
  • Help meet state and federal regulatory requirements by tracking who accessed which documents and when
  • Create automated retention schedules to retrieve, manage, and destroy records according to compliance requirements
  • Wide-format production printers allow teams to scan, reproduce, or annotate large-format documents like plats, infrastructure plans, and safety layouts 
an image of a printer being accessed securely using a fob authentication protocol

Stronger Security for Government IT Teams

Protect Systems and Support Compliance from the Ground Up

Support infrastructure integrity, reduce risk exposure, and ensure compliance with government security standards.

  • Secure cloud-based phone and fax systems reduce the need for on-premise hardware, minimize maintenance burdens, and ensure communication continuity during outages or emergencies
  • Centralize control over printing devices and enforce authentication protocols like secure print release – preventing sensitive documents from being left unattended
  • Get granular access controls, audit trails, and version histories to support compliance with data privacy laws and internal policies

Trust & Compliance

Protect Government Information

As a SOC 2 Type 2 audited service provider, we understand the unique security requirements of government agencies. Our security protocols and procedures have been rigorously tested to protect your most sensitive information.

  • Our security practices are verified through continuous independent auditing
  • Secure chain of custody for all physical and digital documents
  • Strict access controls and detailed logging of all system activities
an image of a scanning professional keeping track of the chain of custody for physical files at the eo johnson scanning office

  • “EO Johnson not only met but exceeded my requirements - overseeing every phase of the project, including secure transport, document prep, scanning, storage, transfer, and document destruction.”

    Brad Anderson
    Lake County Veterans Service Office

  • "The end result were beautiful, crisp scans that are now in a searchable PDF format. Without having the documents at our office, we have so much more space and we don’t have to worry about spending time and money researching the document.”

    Deputy Treasurer
    Sauk County

  • “The time for filing a Veteran’s claim is cut in half because finding and reviewing old documents is so much faster now.”

    Hunter Rudnick
    Jackson County Veterans Service Office

Let's Protect What Matters Most to Your Community

Our consultative approach begins with understanding the operational and compliance challenges your government agency faces. Let’s explore how we can help modernize your document workflows, secure sensitive records, and improve service delivery to the public.

Schedule a Constulation